How To Write A Risk Assessment For An Event?

Written by Lauren Davison

9th August 2022

Event risk assessments can be a huge benefit in event security. They are a key step in ensuring the well-being of attendees and participants. In this article, we will discuss why event risk assessments are needed, why they’re important, and how you can write a risk assessment for an event.

Whether it’s a big concert or a small gathering, understanding the importance of event security and risk assessments is key to preventing problems and keeping everyone safe.

What Is A Risk Assessment For An Event?

An event risk assessment is specifically tailored to evaluate the potential risks associated with hosting an event. Through these assessments, event organisers can effectively identify and address any vulnerabilities or hazards that might jeopardise the safety of attendees and staff.

These assessments also serve as invaluable tools to review the security measures already in place and what steps they need to take next. Spending the time carrying out a risk assessment for an event means extra preparedness. By analysing the findings of the assessment, organisers can identify areas for improvement and source relevant security measures such as security guards.

Individuals can also help improve the safety of an event by taking some steps to keep themselves safe. We provide our top tips on staying safe at events in another blog post.

 

How To Write A Risk Assessment For An Event?

There are a variety of different sections that need to be included in an event risk assessment. These include what the risk is, the level of the potential hazard, who is at risk, how serious is the risk, what steps you can take to remove the risk from happening, and whether the risk has been fixed or not. Below, we’ll explore each of these steps and what you should consider for each one.

What Is The Risk?

The first thing that you should review and write in event risk assessments is what risks could happen. In this section, you should consider any potential risks that people could face during your event. These could crowd injuries, terrorism, bad crowd behaviour, people fainting, and electrical equipment being broken.

what is the risk?

How Likely Is This Hazard?

Another key part of writing a risk assessment for an event is thinking about the likelihood of each hazard. After you have considered the different risks that could take place, you should then think about how likely it is that this risk will happen.

Some security risks may be more likely than others. For example, gatecrashers or rowdy behaviour are pretty likely. On the other hand, something like a major storm might be less so but still need considering.

By looking at the likelihood of each hazard, organisers can make smart choices about how to keep everyone safe. This approach helps them be ready for anything while making the most of their resources.

how likely is this hazard?

Who Is At Risk?

Considering who might be a risk is a vital piece of how to write a risk assessment for an event. This could be people attending the event, the event staff, or anyone performing.

Through this process, organisers can effectively identify and address potential hazards to ensure a smooth and secure event for all involved.

who is at risk?

How Serious Is The Risk?

Not all risks are the same, so it’s important to think about how bad each one could be within event risk assessments. This helps organisers decide what actions to take and how urgently they need to do something about it.

For example, a small problem like someone causing a disturbance might just need security to handle it quickly. But if there’s a more serious threat, like violence or a safety issue with the venue, then they might need to get emergency services involved right away.

By thinking about how serious each risk is, you can plan ahead.  You can make sure your event team is ready to deal with anything that might happen. This helps keep everyone safe and will make the event run more smoothly.

how serious is the risk?

How Can The Risk Be Stopped?

After you’ve anaylsed how serious each risk is, the next step is figuring out how to prevent them. In this section, you can review what security measures you have in place. You can also plan what actions you need to take to reduce these risks.

If there’s a risk of people getting into restricted areas for instance, you might need to make sure your security team is extra vigilant or put up more barriers.

When it comes to writing your risk assessment for an event, it’s all about considering the different avenues to address. This step can help organisers craft a comprehensive risk management strategy that minimises potential threats and ensures a secure event experience for all involved.

how can the risk be stopped?

Has The Event Security Risk Been Fixed?

The final part of many event risk assessments is about figuring out if the risks are still a problem or if they’ve been dealt with. In this section, you’ll want to mention whether the risk is ongoing or if it’s been sorted out. If it has been dealt with, you can also say how it was fixed and who took care of it.For example, if there was a risk of someone sneaking into a VIP area, you’d want to check if that’s still happening or if it’s been stopped. If it’s no longer a problem, you could explain what was done to fix it, like adding more security or changing the access rules.

This section is all about making sure everything is clear and up to date. It’s a good way to show that you’re on top of things and that you’ve taken steps to keep everyone safe during the event.

has the event security risk been fixed?

Does An Event Require A Risk Assessment?

Assessing the need for a risk assessment at an event is essential. The Management of Health and Safety at Work Regulations 1999, says that businesses have to do regular risk assessments. This means that event organisers need to make sure they’ve done risk assessments for their events too.

If you’re putting on an event, it’s your responsibility to check for any potential risks and figure out how to handle them. This could include things like making sure the venue is safe, planning for emergencies, and thinking about the health and safety of everyone attending.

By doing these event risk assessments, you can ensure that you’re meeting legal requirements and keeping everyone safe at your event. It’s a smart way to make sure everything goes well and everyone has a good time!

Why Is A Risk Assessment Important For Events?

Event risk assessments are vital as they help event organisers analyse how secure their event is. They’re like a safety check that lets you see if there are any weak spots in your security and what you can do to fix them.

By doing a risk assessment, you can spot potential problems before they happen. This means you can take action to make sure everyone stays safe. It’s like adding an extra layer of protection to your event, which is always a good thing!

Plus, having a risk assessment helps organisers in other ways. It gives them a clear plan of what to do to keep things under control. It’s not just about meeting rules. It’s about making sure everyone has a great time at the event without any worries.

risk assessment for an event

Why Do We Need Risk Assessments In Live Events?

Risk assessments are crucial for live events like music festivals or concerts, because they face unique security challenges. These events often draw large crowds. This can make them potential targets for various threats like crowd injuries, terrorist attacks, or rowdy behavior such as mosh pits. You can read our concert security guide for more informaton on how to stay safe at these kinds of events.

The need for event risk assessments in live events is huge due to the potential for these security threats to occur. Through these risk assessments, event organisers can proactively identify and address potential risks.  It allows them to plan ahead and be prepared for any security issues that may arise.

Can Event Organisers Hire Someone Else To Conduct A Risk Assessment?

Yes, event organisers have the option to hire someone else to handle their risk assessments. Instead of doing it yourself, you can bring in someone who knows their stuff in this field. This could be a member of a security team such as a security guard. They’re trained to spot potential hazards and deal with them effectively.

However, even if you hire someone else to do your risk assessment for an event, remember that you’re still responsible for making sure your event is safe. That’s why it’s important to stay on top of things and make sure everything is up to scratch when it comes to safety.

What To Put In A Risk Assessment For Events?

When you’re putting together a risk assessment for an event, you’ll want to include several key things in one document. Here’s what you’ll typically find:

  • What Hazards Could Happen?
  • How Likely Are These Risks to Happen?
  • Who Might Be Affected by These Risks?
  • What Security Measures Are Already in Place?
  • Is This Risk a Big Priority?
  • What Should We Do Next to Address This Risk?
  • Has Anyone Taken Action on This Risk? If So, Who?
  • Has the Risk Been Resolved?

These are all important pieces of information that can help you understand what you need to watch out for and how to keep everyone safe when it comes to special event security. You could use this as your checklist to make sure everything’s covered and under control before the event kicks off.

how to write a risk assessment for an event

How To Organise A Risk Assessment For A Outside Event

Outdoor events such as a music festivals will have unique challenges. For instance, these events typically accommodate a larger capacity than indoor venue. This means increased potential for various risks and hazards. That’s why knowing how to write a risk assessment for an event is crucial.

Conducting an effective risk assessment for an outdoor event includes thinking about several key factors. These include:

The event location. Factors such as terrain, accessibility, and proximity to potential hazards like water bodies or busy roads should be carefully assessed

the event location

Estimated attendance and workforce size. This part of event risk assessments allows you to anticipate potential risks and plan accordingly. With larger crowds, this could be the likelihood of incidents such as crowd-related injuries.

estimated attendance and workforce size

Identifying outdoor-specific risks. Factors that can affect outdoor events include adverse weather conditions and or environmental hazards. This includes assessing the potential impact of these elements on the safety and well-being of event attendees. Festivals are just one example of a outdoor event that you may need to conider these factors for.

identifying outdoor-specific risks

How To Write A Risk Assessment For An Event: A Summary

In summary, writing event risk assessments is crucial for ensuring everyone’s safety and the event’s success. By carefully identifying potential risks, evaluating their seriousness, and taking proactive steps to reduce them, organisers can create a safe environment. It means attendees can enjoy themselves without worry.

For more tips on event safety and security, you can browse nour other event security blogs.

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